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 | January 12, 2010 07:30 PM |  |
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Regular Board Meeting
5455 Eureka Road
Granite Bay
Closed Session, 6:30 p.m.
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 Preliminary Information
Vision Statement
- The EUSD is dedicated to developing learned and inspired global citizens.
- We will provide our students with a dynamic, rigorous education that focuses on collaboration, critical thinking and character development.
- Our students will be supported in a nurturing environment which fosters the healthy academic, social, emotional and physical development of each individual.
- Our partnership of students, families, educators and community members encourages creativity and celebrated innovation.
Board Meeting Protocol
Action and Discussion items will include a staff presentation (if necessary), questions from the Board, public comment, closing of public comment, deliberation by the Board, and, for Action items, voting by the Board. During public comment, there will be a two-minute time limit per person.
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Discussion Item |
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Can Vote |
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Consent Item |
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a. Disclosure of items to be discussed in Closed Session.
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b. The Board recesses and reconvenes in Closed Session for the purpose of considering the items listed under Item 2.
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a. PERSONNEL - In accordance with Government Code §54957, the Governing Board will meet in Closed Session to consider the appointment, employment, evaluation of performance, discipline, resignation, retirement, or dismissal of a public employee(s).
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1. Certificated
2. Classified
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c. Special Education Services Contracts (Non-Public Agency Contracts for individual students)
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Periodically the Eureka Union School District is required to contract with outside agencies in order to provide appropriate services to students with special needs. Through the Individual Educational Program (IEP) process, the Eureka Union School District evaluates the needs of students and required services.
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d. Additional Closed Session Items
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Negotiations
Real Property Negotiations
Legal Counsel - Existing/Anticipated Litigation
Liability Claims
Public Employee Appointment
Public Employment
Public Employee Performance Evaluation
Public Employee Discipline/Dismissal/Release
Conference with Labor Negotiators
Student Matters
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j. Review of job share teaching position by Principals
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a. The Board president will call the meeting to order and lead the flag salute.
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a. Recognize outgoing Eureka Schools Foundation president
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Outgoing ESF President, Greg Sazima, will be recognized and given a red wagon plaque: "Sharing the load makes it all possible."
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a. All matters listed under the Consent Agenda are to be considered routine and will be enacted by one motion. There will be no separate discussion of these items unless the Board of Trustees, audience, or staff request specific items to be removed from the Consent Agenda for separate action. Any item removed will be considered after the motion to approve the Consent Agenda.
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d. Approval of Bill Warrant(s) Registers
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e. Certificated - Resignations
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f. Certificated - New Hires
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Sharyl Kiley (Temporary .50 RSP Teacher, Oakhills)
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g. Classified - Resignations
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Liz Tatman (Instructional Aide/Noon Duty, Greenhills)
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h. Classified - New Hires
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Bryan Jacques (Temporary Crossing Guard, Oakhills/Ridgeview)
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j. Certificated -- Request for leave of absence
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Deborah Herman (Science Teacher, Olympus)for the 2010-11 school year.
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k. Approval of Bid Awards for 2010-11 E-Rate services including Telecommunications, Long-Distance, Cellular, and Web Hosting.
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The bidding window for the 2010-11 communications services that are eligible for E-Rate discounts closed on 01-07-10. Services include general telecommunications, long distance, cellular service, and web hosting. The Board is being asked to give the Superintendent authorization to award the bids determined to be in the best interest of the district, based upon the evaluation criteria defined in the bidding documents. Contracts will then be based upon the options included in the winning bids, and will be executed within the timelines required by the E-Rate process. Staff will need to review various options for services to determine if upgrades, additions, extended contracts, etc. would be cost effective. As part of the bidding process, the RFP and generica bid documents have been posted to the district website, and are available for review.
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l. Classified -- Request for transfer of sick leave to personal necessity leave
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Linda Stanaland (Bus Driver) has requested a transfer of sick leave to personal necessity leave
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a. Protocol for action items includes background information, questions/clarification from the Board, public input, closing of public input deliberation by the Board, and voting by the Board. During public input there will be a 2-minute time limit per person.
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b. Superintendent's Program Analysis and 2010/11 Budget Reduction Recommendations
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Eureka USD is responding to the State fiscal problem and declining enrollment by reducing its budget by approximately 10%. At the 12/08/2009 regular board meeting, staff presented the summarized results of work with the Program Analysis Committee as a draft recommendation from the Superintendent. The Superintendent's cabinet worked with parent, classified, teacher and principal representatives on a comprehensive plan to reduce the district's budget by over $2 million, to a level of $25 million. Specific program reductions as well as full time equivalent position reductions were shared with the board, and their comments and direction were requested. There were no requested changes to the proposed recommendation, so it is being brought forward to the board for action at this time. The board and public should be reminded that this action affects the 2010-11 budget, and that further information about state budget cuts will necessitate re-basing the district's projections and additional reductions may be needed.
Recommendation: Staff recommends that the board accept and approve the Superintendent's recommendation for $2.023 million in 2010-11 budget reductions, giving staff authority to begin the necessary processes for implementation. The budget development calendar is attached as a reference for the next steps. We are requesting the board to take action on the report presented in December. Pending the board's action, staff will prepare for staffing reductions which will be presented at the February and March board meetings.
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c. Board Approval of First Reading of Board Policy revisions
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Periodially, the district receives policy updates from CSBA. We review those policy changes, examine our current policies and practices and then recommend changes to the board for consideration. Many of the policy changes are legal requirements.
See the attached cover sheet for explanation of board policy revisions.
Most of the changes are routine and those we recommend approval without discussion. Several policies are noteworthy and we wish to discuss them with the board.
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d. Developer Fee Annual Report and Approval of Resolution 09-10-07
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EUSD collects Level 1 Developer Fees which are deposited into Fund 25. Government Codes §§ 66001 and 66006 require an annual and five year accounting of mitigation fees collected from developers. The report must contain information concerning the level of fees, amounts collected, nature of expenditures, etc. Further detail of the reporting requirements may be found in the attached documents.
In 2008-09, the amount of Developer Fees collected was $77,204 which represents only 6% of levels collected in 2001-02. Most of the deposit activity in Fund 25 is attributable to Use of Facility fees, rather than new building fees.
Recommendation: Based on a five-year review of income and expenditures (2004-05 through 2008-09), the District has appropriately collected, held and spent Developer fees. It is recommended that the Board pass the resolution and make the findings set forth in the exhibits and attachments.
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e. School Accountability Report Cards
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Each school site completes a School Accountability Report Card (SARC)each year, which provides information about school and district curriculum, assessment and programs. Our SARC documents were completed using a California Department of Education model template. We would like to ask the board to approve the SARCs for distribution on the district website.
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f. Placer County SELPA Local Plan
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The California Legislature requires each SELPA to adopt a Local Plan with specific requirements. A committee of participants from within the SELPA submitted revisions of the old Local Plan to make
technical changes and revise the language to reflect current laws and practices within the SELPA. These changes have been approved by the Governance of the SELPA.
The Plan was recently amended to become more user-friendly in a streamlined format that is electronically accessible, easy to navigate, and reflects current legal requirements and locally-adopted practices. The Plan must be presented to all Placer County School and LEA Charter Boards, for their adoption
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g. Web Hosting
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The bidding window for the 2010-11 communications services that are eligible for E-Rate discounts closes on 01-07-10. The Board is being asked to approve the awards so that contracts may be executed within the timelines required through the E-rate process. Contracts will be based upon the quotes/bids awarded.
We will discuss the web site proposal.
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a. Protocol
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Members of the audience may complete the "request to speak" form available at each board meeting. They may address the Board on any item not on the Agenda. There will be a two-minute time limit per person. Brown Act regulations restrict the Board from taking action on any subject presented that is not on the action portion of the Agenda. Complaints against individuals are to be handled via the complaint procedure (see BP 1312.1). The District policy explaining the complaint procedure is available upon request.
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a. Curriculum Report - Goal Progress Report
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As a district we have made progress toward our identified curriculum goals:
1. Restructure Curriculum and Instruction committees to improve core academic programs such as literacy and math
2. Continue to advance the Challenge 21 program
3. Use Professional Learning Communities to achieve academic goals
4. Continue to advance our Response to Intervention efforts
Information detailing our progress is attached, as well as supporting documents related to the goals. Dr. Dettwiller will provide a comprehensive report of our progress to the board.
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c. Certification and Close of File
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Letters were received from DGS indicating that the Oakhills/Ridgeview and Excelsior relocatable classroom projects are in compliance with California State regulations as to the safety of design and construction, etc., and have been certified and file closed.
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d. Collaboration Time
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More information will be provided about the collaboration time proposal that was introduced at the last board meeting. Guidelines for the use of collaboration time and communication with the community will be shared and proposed as additions to board policy related to staff development.
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e. Calendar Committee Report
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Calendar Committee Report
The calendar committee has met twice since the December board meeting and will have teacher survey data to present. All teachers are being surveyed to give input on the following topics;
First trimester ending date (length of trimesters)
Start of school date
Alignment of fall and spring parent conferences K-8
Number of adjusted days needed for spring parent conferences
The attached draft calendar does not reflect the collaboration time proposal and would be updated upon board approval. The draft calendar needs to be reviewed by principals regarding trimester length, report card distribution dates, Open House and Back to School Night. Final dates for state STAR testing have been updated by the Curriculum and Instruction department.
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a. Report from Superintendent
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Leasing Eureka School
Our first tenant has occupied Eureka School, with several more tenants under consideration.
Race to the Top
We have approved signing the Race to the Top MOU and we will evaluate the manner in which these potential grant funds can sustain and expand the work our district is undertaking. Also, we are conferencing with our teacher leaders and principals to further examine this program opportunity. We have to make a final decision to proceed in the April to June timeframe, should the State receive the federal grant.
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b. Reports
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Report from Board of Trustees
Report from Employee Associations
Report from Eureka Schools Foundation
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a. Calendar
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January 18 Martin Luther King Day
January 25 Adjusted day (9:05-12:35) (4-6); (8:30-12:30) (7-8)January 26 State of the District Public Forum, 6:30 p.m. at Excelsior
January 28 State of the District Public Forum, 6:30 p.m. at Ridgeview
January 29 Board visits Olympus, 9:00 a.m. (Kelly’s birthday)
February 04 Adjusted day (7-8, 8:30-12:30)
February 05 Adjusted day (7-8, 8:30-12:30)
February 08 Lincoln’s Birthday
February 09 Board Meeting - District Office, 7:30 p.m.
February 15 President’s Day
February 19 ESF's Inaugural Art Auction & Music Exhibition, 5-8 p.m., Bayside Church MP Room
February 22 Adjusted day (9:05-12:35) (4-6); (8:30-12:30) (7-8)
February 23 Board visits Cavitt, 9:00 a.m.
February 26 Adjusted day (8:30-12:30) (7-8)
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More
Accommodating those individuals with Special Needs - In compliance with the Americans with Disabilities Act, the Eureka Union School District encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact our office at 916-791-4939 well in advance of the regular meeting you wish to attend so that we may make every reasonable effort to accommodate you, including auxiliary aids or services.
Other Info
 Official Attendees
Indicates item has been updated within
3
days of the meeting date.
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