Eureka Union School District
 
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Previous MeetingJanuary 13, 2015 07:00 PMNext Meeting
Regular Board Meeting
5455 Eureka Road, Granite Bay, CA 95746
Closed Session 6:00 p.m.

 

  
Preliminary Information

Vision Statement

  • The EUSD is dedicated to developing learned and inspired global citizens.
  • We will provide our students with a dynamic, rigorous education that focuses on collaboration, critical thinking and character development.
  • Our students will be supported in a nurturing environment which fosters the healthy academic, social, emotional and physical development of each individual.
  • Our partnership of students, families, educators and community members encourages creativity and celebrated innovation.

Board Meeting Protocol
Action and Discussion items will include a staff presentation (if necessary), questions from the Board, public comment, closing of public comment, deliberation by the Board, and, for Action items, voting by the Board.  During public comment, there will be a three-minute time limit per person.


(D) Discussion Item
(V) Can Vote
(C) Consent Item
Unfold 1.  CALL TO ORDER AND ESTABLISHMENT OF QUORUM   
         
a. Disclosure of items to be discussed in Closed Session.     
         
b. The Board recesses and reconvenes in Closed Session for the purpose of considering the items listed under Item 3.     
Unfold 2.  PUBLIC COMMENT   
         
a. Protocol     
 

Members of the audience may address the Board on any item not on the Agenda. There will be a three-minute time limit per person. The Brown Act restricts the Board from taking action on any subject presented that is not on the action portion of the Agenda. The Board encourages persons with complaints against individual employees to submit them via District complaint procedures (as outlined in Board Policy 1312.1). The District policy explaining the complaint procedure is available upon request. Please approach and speak from the podium.

Unfold 3.  CLOSED SESSION   
         
a. PERSONNEL - In accordance with Government Code Section 54957, the Governing Board will meet in Closed Session to consider the appointment, employment, evaluation of performance, discipline, resignation, retirement, or dismissal of a public employee(s).     
         
b. Classified - Hiring (Mr. Tom Janis)     
         
c. Coaching Certification (Mr. Tom Janis)     
         
d. Special Education Services Contracts (Non-Public Agency Contracts and MOUs with Districts) for Students     
 

Periodically the Eureka Union School District is required to contract with outside agencies or local school districts in order to provide appropriate services to students with special needs. Through the Individual Educational Program (IEP) process, the Eureka Union School District evaluates the needs of students and required services. These services would be provided in conjunction with LCAP Goal #3: Student Interventions and Supports.

         
e. Conference with Labor Negotiators     
  EUSD Designated Representatives: Tom Janis, Melody Glaspey, Stephanie Groat, Linda Rooney
Employee groups: Eureka Union Teachers Association (EUTA), Eureka Union Classified Organization (EUCO), and non-represented employee groups
         
f. Public Employee Performance Evaluation: Superintendent     
Unfold 4.  RECONVENE TO OPEN SESSION   
         
a. The Board President Will Call the Meeting to Order     
         
b. Roll Call - Establishment of Quorum     
         
c. Pledge of Allegiance to the Flag - To Be Led By Boy Scouts     
         
d. Recognition: Presentation of Certificate of Appreciation to Boy Scouts     
5.  REPORTS OF ACTION TAKEN BY BOARD IN CLOSED SESSION   
Unfold 6.  SPECIAL PRESENTATION   
         
a. Informational Presentation to the Board Regarding the Administration and Use of Data from the California English Language Development Test (CELDT) (Mrs. Stephanie Groat, Coordinator of Student Intervention Support)     
 

Information will be provided to the Board regarding the District's administration of the California English Language Development Test to students whose first language is not English. The presentation will include the timelines for administration, specific demographics of students who have been identified and assessed throughout the district, and sample notification to families regarding the assessment results and plans for supporting English Learners. The Board will also receive specific information regarding current and future plans for the use of this data to guide support and strengthen student proficiency through English Language development. Specific services and action plans for English Learners are included in our LCAP goals.

Unfold 7.  PUBLIC COMMENT   
         
a. Protocol     
 

Members of the audience may address the Board on any item not on the Agenda. There will be a three-minute time limit per person. The Brown Act restricts the Board from taking action on any subject presented that is not on the action portion of the Agenda. The Board encourages persons with complaints against individual employees to submit them via District complaint procedures (as outlined in Board Policy 1312.1). The District policy explaining the complaint procedure is available upon request. Please approach and speak from the podium.

Unfold 8.  REPORTS   
         
a. Report from Members of the Board of Trustees     
         
b. Report from Representatives of the Employees Associations     
         
c. Report from Representatives of the Eureka Schools Foundation      (D)  
         
d. Report from District Superintendent     
Unfold 9.  CONSENT AGENDA   
         
a. Protocol     
 

All matters listed under the Consent Agenda are to be considered routine and will be enacted by one motion. There will be no separate discussion of these items unless the Board of Trustees, audience, or staff request specific items to be removed from the Consent Agenda for separate action. Any item removed will be considered after the motion to approve the Consent Agenda.

         
b. Classified - Hiring (Mr. Tom Janis)      (C)  
  Anthony Jackson (Night Custodian, Olympus)
         
c. Coaching Certification (Mr. Tom Janis)      (C)  
  Cavitt:
Craig Cook - 7th Grade Girls Basketball
Suzy Peterson - 8th Grade Girls Basketball

Olympus:
Orlando Orona - 7th Grade Girls Basketball
Dana Duncan - 8th Grade Girls Basketball
         
d. Approval of the December 9, 2014 Board Meeting Minutes (Mrs. Linda Rooney)      (C)  
         
e. Special Education Services Contracts (Non-Public Agency Contracts and MOUs with Districts) for Students (Ms. Kristi Ellison)     
 

Periodically the Eureka Union School District is required to contract with outside agencies or local school districts in order to provide appropriate services to students with special needs. Through the Individual Educational Program (IEP) process, the Eureka Union School District evaluates the needs of students and required services. These services would be provided in conjunction with LCAP Goal #3: Student Interventions and Supports. 

         
f. Approval of Bill Warrant(s) (Mrs. Melody Glaspey)      (C)  
  Listing, by vendor, of all warrants issued 12/1/14-12/31/14. Summary contains total expenditures, by fund-object, to be approved by ratification.

         
g. Monthly Treasury Earning Report (Mrs. Melody Glaspey)      (C)  
  The November 2014 report from the Placer County Treasurer reflects MTD earnings of  .95% and YTD earnings of 1.19%.

         
h. Quarterly Report on Williams Uniform Complaints Act (Mrs. Linda Rooney)      (C)  
 

Staff reports that the district has received no Williams Uniform Complaints Act. 

         
i. Recommendation for Approval of School Accountability Report Cards (SARC) (Mrs. Linda Rooney)      (V)  (C)  
 

Pursuant to Education Code Section 35256, the Board shall issue a School Accountability Report Card (SARC) annually. The revised SARCs will be posted to our websites in compliance with the February 1st required timeline following Board approval. The revised SARCs include updated required elements and data which support the LCAP goals. Approval is recommended. 

         
j. Updated Student Enrollment Report (Mr. Tom Janis)     
  The reports provided reflect updated and current student enrollment data.  As the school year has progressed, the enrollment has settled with minimal changes.  Interdistrict Transfer information is included for further Board information.
         
k. Recommendation for Ratification of a Request for Proposals (RFP) 2015-101 for E-Rate Yr 18 (2015-16) for Telecommunications (Local Voice and Data) Services. (Mrs. Melody Glaspey)      (V)  
 

The bidding window for the 2015-16 Year 18 communications services that are eligible for E-Rate discounts closes on January 1, 2015, in order to accommodate the mid-March E-rate approval timeline. EUSD has historically participated in the Category 1 E-Rate programs, which support connectivity to schools and include telecommunications and internet access services. Eligible services include digital transmission, internet access, and voice services. There are significant recent changes to the E-Rate program, which involve a two year phase out of discounts for voice services, and will ultimately result in the loss of the 40% discount (approximately $21,000 per year) on these services. EUSD may have the potential to mitigate the loss of discount by implementing VOIP (Voice Over Internet Protocol) phone systems which involve less expensive data lines and zone fees. In order to consider this option, the attached RFP includes provisions for bidders to price the PRI and SIP lines that would be needed to support VOIP. Further cost analysis will be necessary to determine the best overall option for EUSD. Staff recommends Board ratification of the attached RFP. LCAP Goals #2 and #4 focus upon the enhancement of technology and basic services district wide. As part of the bidding process, the RFP and generic bid documents have been posted to the district website, and are available for review. Staff anticipates recommending a bid award and related agreement for services at the February 10, 2015 or March 3, 2015 Board Meeting, depending upon the complexity of cost analysis necessary.

         
l. Recommendation for Ratification of a Request for Proposals (RFP) 2015-102 for E-Rate Year 18 (2015-16)- Telecommunications - Long Distance (Mrs. Melody Glaspey)      (V)  (C)  
 

The bidding window for the 2015-16 Year 18 communications services that are eligible for E-Rate discounts closes on 01/21/2015, in order to accommodate the mid-March E-rate approval timeline. EUSD has historically participated in the Category 1 E-Rate programs, which support connectivity to schools and include telecommunications and internet access services. Eligible services include digital transmission, internet access, and voice services. There are significant recent changes to the E-Rate program, which involve a two year phase out of discounts for voice services, and will ultimately result in the loss of the 40% discount (approximately $21,000 per year)on these services. EUSD may have the potential to mitigate the loss of discount by implementing VOIP (Voice over Internet Protocol) phone systems which involve less expensive data lines and zone fees. This RFP will provide information related to the Long Distance/zone fees portion of telecommunication expenses, which will also be a factor in determining if VOIP is a feasible option for EUSD. Further cost analysis will be necessary to determine the best overall option for EUSD. LCAP Goals #2 and #4 focus upon the enhancement of technology and basic services district wide. Staff recommends Board ratification of the attached RFP. As part of the bidding process, the RFP and generic bid documents have been posted to the district website, and are available for review.

         
m. Recommendation for Acceptance of Donation from the Nash Family to Excelsior and Cavitt Schools (Mrs. Melody Glaspey)      (C)  
 

Excelsior and Cavitt Schools are the recipients of a generous donation of  Promethean accessories by the Steve and Renee Nash family which represent another great example of the tremendous community support provided to the EUSD schools and programs. These accessories will enhance access, knowledge, expertise and regular utilization of technological resources for all students and staff in conjunction with 21st Century instructional practices and LCAP Goal #2 which specifically targets the enhancement of technology. Staff recommends acceptance of this generous donation. 

         
n. Recommendation for Approval of Addendum 3.0 - Additional Wireless Access Points for Cavitt Junior High School - by Quest Technology Management (Mrs. Melody Glaspey)      (C)  
 

In order to provide access to the wireless network by the Cavitt staff outside of classrooms as needed for instructional purposes, staff recommends the approval of an Addendum to the Service Level Agreement with Quest Technology Management in the amount of $180.00 per month. Time and materials will be assessed as a one time fee to address appropriate installation and testing. Approval is recommended based on support of LCAP Goals 2 & 5. 

         
o. Recommendation for Approval of School Services of California Agreement for Special Services (Mrs. Linda Rooney)      (C)  
 

School Services of California offers superior support, guidance and information related to all EUSD goals. Staff recommends approval of the Agreement for Special Services from November 1, 2014 through November 1, 2015.

         
p. Approval of Consent Agenda      (V)  (C)  
Unfold 10.  ACTION * DISCUSSION * INFORMATION   
         
a. Protocol     
 

Action, Discussion and Information items will include a staff presentation (if necessary), questions from the Board, public comment, closing of public comment, deliberation by the Board, and, for Action items, voting by the Board. During public comment, there will be a three-minute time limit per person.

         
b. Presentation by Gayle Garbolino-Mojica, Placer County Superintendent of Schools and Action by the Board Regarding the Eureka Union School District Superintendent Search and Selection Process (President Andy Sheehy)      (D)  (V)  
 

Background: Placer County Superintendent of Schools Gayle Garbolino-Mojica has provided documents for the Board’s review pertaining to the Eureka Union School District Superintendent Search.  An updated timeline of deadlines and benchmarks is provided to advise the Board on the timeline for a search and necessary decision points that need to be made by the Board as soon as possible. In addition, Ms. Garbolino-Mojica would like to introduce Dr. Vince Anaclerio who will be assisting her with the search. His resume is attached as well. As a reference, Ms. Garbolino-Mojica has provided a sample brochure, advertisement and press release that her office prepared on a previous superintendent search.

Recommendation:  It is recommended that the Board approves the revised timeline for the superintendent search and to finalize the actions on the "Decision Points for the Board of Trustees" document included in the Board Packet.

         
c. Facilities Overview and Update for the Board (Mrs. Melody Glaspey)      (V)  
  In August 2014, as an initial action toward implementation of the LCAP Goal #4, the Board was provided an overview of current EUSD facility conditions and needs, together with a recommendation for process and timeline to assess current needs, prioritize projects, and achieve desired goals.  A contract with Project CM was also approved, to help staff with pending DSA project close-outs and coordination of site assessments and projects. Staff will provide a quick overview of the status of work according to the recommended timeline. Bill Hagman with Project CM will provide an update of the DSA closeouts, and will present the implementation plan for prioritizing (exterior) projects that have been identified through the site tours. A collaborative effort between Project CM and EUSD staff has resulted in reasonable prioritization criteria that support EUSD goals and priorities as well as generally accepted industry standards.  Attached for the Board's reference are various documents/forms that are typically used in the assessment process, as well as information that describes the responsibility of districts as they manage facilities for student and community use. Next steps will involve actual prioritization by the Facilities Sub-Committee.
         
d. Recommendation for Adoption of Resolution No. 14-15-08 Criteria for Resolving Seniority Ties in Case of Certificated Layoffs (Mr. Tom Janis)      (V)  
 

Background: With the new Local Control Funding Formula (LCFF) and Local Control Accountability Plan (LCAP) requirements, the district is currently gathering, analyzing and holding input meetings with stakeholder groups to determine themes and priorities for forming recommendations to the Board of Trustees for the 2015-16 budget and related multi-year projections. Given the timeline for such discussions and plan development, there continues to be a need to be prepared for the potential of certificated layoffs to maintain a balanced and solvent budget. 
Recommendation: Staff recommends approval of this resolution for resolving seniority ties.

         
e. Recommendation for Approval and First Reading of Updated Board Policies, Administrative Regulations and Board Bylaws (Mrs. Linda Rooney)      (V)  
 

Background: 
1.
BP 0410 - Nondiscrimination in District Programs and Activities
(BP revised) MANDATED policy updated to generally reflect NEW LAW (AB 1266) which requires districts to permit a student to participate in sex-segregated school programs and activities, including athletic teams and competitions, and to use facilities consistent with the student's gender identity, regardless of his/her gender as listed on his/her educational records. Policy also references NEW LAW (AB 556) which prohibits employers from discriminating against employees and job applicants based on their military or veteran status.

2. BP/AR 5145.3 - Nondiscrimination/Harassment
(BP revised; AR added) MANDATED policy updated to reflect NEW LAW (AB 1266) which requires districts to permit a student to participate in sex-segregated school programs and activities, including athletic teams and competitions, and to use facilities consistent with the student's gender identity, regardless of his/her gender as listed on his/her educational records. Material regarding the designation of a district Coordinator for Nondiscrimination, provision of training and information about the district's nondiscrimination policy, and grievance procedures moved to new AR.
New MANDATED regulation contains material formerly in BP regarding the designation of a district Coordinator for Nondiscrimination, provision of training and information about the district's nondiscrimination policy, and grievance procedures. Regulation also includes best practices recommended for addressing the unique circumstances and considerations that may arise when a student asserts a different gender from his/her gender at birth, consistent with NEW LAW (AB 1266). Regardless of whether a referendum qualifies for the ballot to attempt to overturn this law, this material may be used to meet the district's responsibility to ensure nondiscrimination based on gender identity.

3. E 5145.6 - Parental Notifications
(E revised) Exhibit updated to delete notices related to Advanced Placement exam fees, gifted and talented education, and intensive instruction for students who fail to pass the high school exit exam by the end of grade 12, as those programs were eliminated by NEW LAW (AB 97, 2013). Exhibit also deletes special education notices re: behavioral intervention plan and the California Modified Assessment, pursuant to NEW TITLE 5 REGULATIONS (Register 2013, No. 42 and Register 2014, No. 7).  Exhibit adds notices related to (1) student's participation in state testing and option to request exemption, (2) voluntary enrollment in continuation education pursuant to NEW LAW (AB 570, 2013), and (3) tobacco-free schools policy and enforcement procedures. Legal cites to state regulations re: functional behavioral assessment and emergency interventions renumbered pursuant to Register 2013, No. 42.

4. BP 6162.5 - Student Assessment
(BP revised) Policy updated to reflect NEW LAW (AB 97, 2013) which requires that statewide assessments be used as one measure of the district's LCAP goals for student achievement and revises the definition of "numerically significant" student subgroups for which districts must demonstrate comparable improvement in academic achievement. Policy also reflects NEW LAW (AB 484, 2013) which replaces the Standardized Testing and Reporting program with the California Assessment of Student Performance and Progress (CAASPP) and changes the content required for the individual record of accomplishment to include results of the CAASPP or any predecessor assessment.

5. BP 6162.54 - Test Integrity/Test Preparation
(BP revised) Policy updated to reflect NEW LAW (AB 484, 2013) which establishes the CAASPP assessment system, prohibits use of a program for the sole purpose of test preparation for state assessments, and allows districts to familiarize students with item types or the computer-based testing environment used in the CAASPP. Policy deletes material reflecting state regulations on test preparation repealed by Register 2014, No. 6.

6. BP 6163.1 - Library Media Centers
(BP revised) Policy updated to reflect NEW LAW (AB 97, 2013) eliminating the School and Library Improvement Block Grant and State Instructional Materials Fund, which could be used to purchase materials for school or classroom libraries contingent upon the development of a districtwide library plan. New optional language addresses the development of a library plan that is aligned with other district and school plans.

Recommendation: 
1. Staff recommends BP 0410 - Nondiscrimination in District Programs and Activities, amendments as noted in CSBA recommendations as included in Board materials. 

2. Staff recommends BP 5145.3 - Nondiscrimination/Harassment, amendments as noted in CSBA recommendations and the addition of AR 5145.3 as noted in CSBA recommendations as included in Board materials. 

3. Staff recommends E 5145.6 - Parental Notifications, amendments as noted in CSBA recommendations as included in Board materials. 

4. Staff recommends BP 6162.5 - Student Assessment, amendments as noted in CSBA recommendations as included in Board materials. 

5. Staff recommends BP 6162.54 - Test Integrity/Test Preparation, amendments as noted in CSBA recommendations as included in Board materials. 

6. Staff recommends BP6163.1 - Library Media Centers, amendments as noted in CSBA recommendations as included in Board materials.

Unfold 11.  ADVANCED PLANNING   
         
a. Calendar     
 

January 14    Maidu Board Visitation Day, 9:00 AM-12:00 PM
January 14    ESF Board Meeting, 6:30 PM - District Office
January 19    Martin Luther King Day, Holiday - No Classes for Students
January 20    TK-3 LCAP Focus Group Meeting, 6:00 PM-8:00PM - District Office
January 21    Board Governance Workshop, 9:00 AM-3:00 PM - District Office 
January 21    4-6 LCAP Focus Group Meeting, 6:00 PM-8:00 PM - District Office 
January 22    7-8 LCAP Focus Group Meeting, 6:00 PM-8:00 PM - District Office
January 25    ESF Board Retreat, 3:00 PM-8:00 PM 

February 05    TK-8 LCAP Priority Setting Meeting, 6:00 PM-8:00 PM - District Office
February 09    Lincoln's Day, Holiday - No Classes for Students
February 10    EUSD Board Meeting, 7:00 PM - District Office 
February 11    ESF Board Meeting, 6:30 PM - District Office 
February 16    Presidents' Day, Holiday - No Classes for Students
February 18    Greenhills Board Visitation Day, 9:00 AM-12:30 PM

March 03        EUSD Board Meeting, 7:00 PM - District Office
March 06        ESF Art Auction - Bayside Church
March 10        EUSD Board Meeting, 7:00 PM - District Office
March 11        ESF Board Meeting, 6:30 PM - District Office
March 18        Excelsior Board Visitation Day, 10:00-1:00 PM
March 20        Professional Development Day - No Classes for Students
March 30-April 06 Spring Break - No Classes for Students

12.  FUTURE AGENDA ITEMS   
13.  COMMENTS FROM BOARD MEMBERS   
14.  ADJOURNMENT   

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Accommodating those individuals with Special Needs - In compliance with the Americans with Disabilities Act, the Eureka Union School District encourages those with disabilities to participate fully in the public meeting process. If you have a special need in order to allow you to attend or participate in our public meetings, please contact our office at 916-791-4939 well in advance of the regular meeting you wish to attend so that we may make every reasonable effort to accommodate you, including auxiliary aids or services.




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